Who we are
The controller of your personal data is [legal entity], [registered address]. Contact: [privacy contact].
What we collect
- Ticket and attendee details, such as name, company, job title and email.
- Exhibitor and sponsor enquiries, including company and contact details.
- Speaker applications and nominations, including LinkedIn profile, proposed topic and headshot.
- Visa invitation letter requests, including passport number and date of birth.
- Website and cookie data. [categories to confirm]
- Live chat messages. [provider to confirm]
Why we use it, and our lawful basis
We use personal data to sell and deliver tickets, run the event, handle exhibitor, sponsor and speaker requests, and prepare visa letters. [Lawful basis for each purpose: contract, consent, legitimate interests or legal obligation]
International transfers
[Whether data leaves the EEA or UK, and the safeguards used]
How long we keep it
[Retention periods for each category, including visa letter data]
Your rights
Depending on where you live, you may have the right to access, correct, delete or restrict your data, to object to processing, to data portability, and to withdraw consent at any time. To exercise these rights, contact [privacy contact].
Marketing opt-out
You can unsubscribe from marketing emails at any time using the link in each email, or by contacting [privacy contact].
Complaints
You can complain to a data protection supervisory authority, for example in the country where you live or work. [Lead supervisory authority to confirm]
Changes to this policy
We will post any changes on this page. Last updated [date].